Expired Vaccinations Report

The Expired Vaccinations Report helps you quickly identify pets with expired or soon-to-expire vaccinations. This report is useful for maintaining facility safety requirements, proactively notifying clients before appointments, and ensuring pets meet vaccination requirements before arriving for services.

Running the Expired Vaccinations Report

Navigate to:

Reports > Lists > Expired Vaccinations

From here, choose how you would like the report generated.

Report Types

All Pets

Selecting All will generate a list of every pet in your database with a vaccination that is expired or expiring within the selected date range.

Example:

If you enter:

• Start Date: 10/01/2026
• End Date: 12/31/2026

The report will display all pets whose vaccinations expired or are scheduled to expire during that timeframe, regardless of whether they have an upcoming appointment.

This option is ideal for routine vaccination audits and client outreach campaigns.

Pets with Appointments

Selecting Pets with Appointments will generate a list of pets who have appointments scheduled during the selected date range and have vaccinations that are expired or expiring.

The report checks:

1. Pets with appointments during the selected date range.
2. Whether those pets have expired or expiring vaccinations.

Example:

If you enter:

• Start Date: 10/01/2026
• End Date: 12/31/2026

A pet will appear on the report if:

• They have an appointment scheduled between October 1st and December 31st.
• They have vaccinations that are expired or expiring.

This includes pets with recently expired vaccines as well as pets whose vaccines will expire before their upcoming appointment.

Output Options

After selecting your report type, choose how you would like the information delivered.

None

Select None to print a standard report.

The report will include all qualifying clients regardless of whether an email address is on file.

List Clients Without Email Addresses

Select List Clients Without Email Addresses to generate a report of clients who do not have an email address saved in their profile.

This can be useful when preparing reminder campaigns and identifying clients who may require phone calls or alternative forms of communication.

Email

Select Email to automatically send vaccination reminder emails to qualifying clients.

The system will generate and send emails based on the selected report criteria:

• All Pets
• Pets with Appointments

To use this feature, your email settings must already be configured within Kennel Connection.

Customizing the Vaccination Reminder Email

You can customize the wording of the vaccination expiration email sent to clients.

Navigate to:

File > Lists > Business Info > Email Tab > Special Email Tab > Vaccination Expiration Tab

From here, you can modify the email content to match your facility's policies, tone, and vaccination requirements.

Quick Tips

💡 Run the report weekly to identify clients who need vaccine updates before upcoming appointments.

💡 Use the Pets with Appointments option to proactively contact clients before arrival and avoid check-in delays.

💡 Review the Clients Without Email Addresses list regularly to improve client communication records.

💡 Customize your vaccination expiration email to include facility-specific instructions, required documentation, or veterinarian recommendations.

Common Uses

• Identifying pets with expired vaccinations before boarding, daycare, grooming, or training appointments.
• Sending automated vaccination reminder emails to clients.
• Reviewing upcoming appointments that may require updated vaccination records.
• Maintaining compliance with facility vaccination requirements.
• Creating call lists for clients without email addresses.
• Performing routine vaccination audits across the entire database.